Resources from Nasdaq Governance Solutions

The header of the agenda may include the date, time, and location of the meeting, along with the company’s name and address. If the meeting is virtual, it should also include connectivity details such as the meeting URL, dial-in info, and tech support hotline, if applicable.

The items on the agenda are known as “orders.” When the chair calls a meeting to order, he or she is announcing that it is time to deal with the items on the agenda.

The chair conducts roll call and attendance is recorded. Nasdaq Boardvantage® tracks attendees of each meeting and provides exportable attendance reports.

The chair gives members an opportunity to propose modifications to the current agenda before moving forward. Agenda items include action items, discussion items and informational reports.

If pending approval, the chair inquires whether members have any corrections or amendments to the previous minutes.

Executives and committees give reports on corporate strategy, business initiatives, quarterly or annual financials, and emerging trends. Sessions may include a Regular Session, Executive Session and Chairman Session.

Open items that have been previously discussed are revisited and a resolution is attempted.

New items of business are introduced for consideration, followed by discussions and next steps.

The chair thanks its members, states the time and date of the next meeting, and declares the meeting adjourned.